§ 263.3 Fax transmissions; cover sheets; requirements; electronic storage
§ 263.3. Fax transmissions; cover sheets; requirements; electronic storage
Whenever the fax transmission of a document or record to a levying officer is authorized pursuant to this chapter, all of the following shall apply:
(a) A levying officer may act upon an electronic record or document transmitted by a facsimile machine in the same manner as the paper record or document upon which the electronic record or document is based.
(b) A facsimile cover sheet shall accompany the faxed record or document and include all of the following information:
(1) The name of the sender.
(2) The fax number of the sender.
(3) The name of the levying officer.
(4) The fax number of the levying officer.
(5) A description of the record or document, including its name, if any, and the number of pages.
(6) A statement directing the recipient of the faxed document or record to fax to the sender a confirmation, if true, that the fax was properly received.
(c) A person authorized to fax a record or document to the levying officer pursuant to this chapter shall do all of the following:
(1) Retain the paper version of the record or document.
(2) Print or otherwise retain a transmission record of the fax transmission.
(3) Deliver the paper version of the record, document, or transmission record to the levying officer within five days after a request to do so has been mailed to the sender by the levying officer.
(d) The levying officer shall retain the facsimile cover sheet together with the faxed record or document.
(e) The levying officer may electronically copy and store the printed cover sheet, record, or document as an electronic record.